Copyright © 2017 Tri-State Hearing Convention - All rights reserved
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2018 EXHIBITORS PROSPECTUS (CLICK HERE TO DOWNLOAD THE TRISTATE EXHIBITORS INFO PACKET) (Right click "save target as" or "save link as" to save document to your computer) EXHIBITORS PACKAGE: $800.00 includes one set of meal tickets with each full exhibitor package. One Friday lunch, one Saturday lunch, and two Saturday drinks. Confirmation is required per event. Extra meal tickets may be purchased with your registration or in the registration room at the convention. EXHIBIT SPACE: 8’ x 8’ with an 8’ back wall and 3’ side rails. 6’ Skirted table, 1-500 watt electrical hookup will be provided to each booth. The exhibit hall is fully carpeted and well lighted. EXHIBIT TIME TOTALS: 4 HOURS FREE CONTINUING EDUCATION CLASSES: Registration forms available in November. EXHIBITOR LISTING IN ATTENDEES PACKET: Your company name, address, phone number and representatives name will be listed free of charge.
BOOTH ASSIGNMENTS are drawn randomly from the registrations received by January 17, 2018. Please indicate any special consideration that should be given to your placement. Late registrations will be assigned exhibit space as available. SHIPPING & DRAYAGE: Tri-State has contracted with the professional exhibit company called Triumph Expo & Events, Inc. They will accept boxes and shipments for exhibitors. Their phone number is 206-431-1010 should you need to contact them. Triumph’s shipping address: 12610 Interurban Ave. S, Suite 120 Tukwila, WA 98168 AIRPORT SHUTTLE TO & FROM THE HOTEL: Transportation to and from Sea-Tac Airport is available via Taxi, Lyft and Uber. The fees for round trip transportation will vary depending on the mode you select. HOTEL PARKING: A discounted rate of $15 per day for valet parking is the only option available at this time due to the construction of the parking garage. STANDARD ROOM RESERVATIONS: The Hyatt Regency Lake Washington 1053 Lake Washington Blvd N, Renton, WA 98056, has set up a web-based reservation site called “Passkey”, it is an electronic reservations interface that is customized for our event. Click [HERE], Click on “Attendee” for guest type, then follow the prompts to make a reservation. Room rates are: $159 Standard King. $169 Standard Queen/Queen. $189 Partial Lake View. Hotel phone number is 425-203-1234, if you call be sure to inform them that you are with the Tri- State Hearing Convention & ask for our group rate. To insure the group rates reservations must be made no later than February 7, 2018. Reserve early to secure the best room rate and selection. ADVERTISING INSERTS may be placed in the back pocket of the registration packet for a fee of $70.00. Please ship 150 copies of your material limited to the maximum size of 8 1/2” x 11”, no packets or booklets. Ship materials to Tri-State Hearing Convention 7616 139th Street Ct. E. Puyallup, WA 98373 by February 1, 2018. Sponsor one of the luncheons or the Welcome Party. The Welcome Party is a great opportunity to meet & greet the participants on the first night in a relaxed atmosphere. Refreshments and appetizers will be provided. The following is a list of sponsorships available, these are a great way help Tri-State financially and advertise your company. Thursday: Welcome Reception ………..….. $250.00 Friday or Saturday am Pre-Class Coffee …. $400.00 each Saturday Drinks (Beer / Wine) ……………… $1,500.00 Friday or Saturday Lunch …………………… $4,000.00 each EXHIBITORS PROMOTIONAL MAILER TO YOUR USERS: Why not advertise your attendance in our area? Consider including a promotional insert in your company’s mailers prior to the start of the convention. We can use your help. Thanks! LIVE & SILENT AUCTION: The auction is a great place to show your support for Tri-State. Please list the items you would like to donate on your registration form. For more information on this exciting event please contact Pam Hays: 208-882-5536 or hodgins@turbonet.com The auction will be held in the Exhibit Hall beginning at 4:45pm on Saturday. PASSPORT TO BETTER HEARING CLASS IN EXHIBIT HALL: We encourage you to participate in the class to be held in the exhibit hall on Saturday 2:00 – 4:00. Submit three questions to Robert Shepard bob@audiologytech.com by January 17, 2018 or include your question in your registration materials. Attendees will be required to ask you the three questions submitted and write down the answer in their book before you will sign it. They must have their book completed to receive credit for the class.
EXHIBITORS AGENDA Thursday – March 1, 2018 3:30pm			Registration Office Open 6:00pm - 8:00pm		Class Session A: Carol Rogin 8:00pm - 9:00pm		Welcome Reception Hors d’oeuvres, Wine, Micro Brew & Soft Drinks  Friday - March 2, 2018 7:30am			Registration Office Open 8:00am			Pre Class Coffee 8:30am - 10:30am	Class Session “B” 10:30pm - 10:45am	IHS Presentation 11:00pm - Noon		State Society Meeting 12:30pm - 1:30pm	Lunch 1:45pm - 3:45pm		Class Session “C” 4:00pm - 6:00pm		Class Session “D”  Saturday - March 3, 2018 7:30am - 4:00pm		Registration Office Open 8:00am			Pre Class Coffee 8:30am - 10:30am	Class Session “E” 10:00am - 12:45pm	Exhibitor Set Up 12:45am - 2:00pm	Lunch 2:00pm - 6:00pm		Exhibit Hall Opens 2:00pm - 4:00pm		Class Session “G”: Passport to Better Hearing (Inside Exhibit Hall) 4:00pm - 6:00pm		Hors d’oeuvres, Wine, Micro Brew in Exhibit Hall 5:00pm			Live Auction followed by Silent Auction Tables Closing 6:00pm			Exhibit Hall Tear Down  Sunday March 4, 2018 10:00am - 12:00pm	Tri-State Board of Directors Meeting
CLICK HERE TO DOWNLOAD THE 2017 TRI-STATE EXHIBITOR’S INFORMATION PACKET (Right click "save target as" or "save link as" to save document to your computer) Questions: Tammy Wilson (253) 208-5841 - E-mail TriStateHHPCon@gmail.com
GENERAL INFORMATION
EXTRA PROMOTIONAL ITEMS
SPONSORSHIP OF EVENTS
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